How a French Fries Manufacturer Replaced a Seven-Step Manual Process with One Traceable Digital Workflow
Key Verified Outcome
Zero Document Loss achieved with Auggit.
Case Snapshot
Executive Summary
A French fries manufacturer supplying brands such as McDonald’s and PepsiCo used Auggit to define its complete document workflow, tag every document for traceability and move CEO approvals online. The outcome was zero document loss and no more approval delays.
The Challenge: A seven-step process held together by paper
Every incoming potato shipment moved through seven manual steps, and each step produced or depended on a document. The process was too manual and scattered across users: the PO team, gate staff, QC team, accounts and the CEO. Step 7 became the final bottleneck, because someone had to compile physical documents spread across the six earlier steps before the CEO could approve. During audits, many documents were missing.
| Step | What Happens | Record Created / Tracked |
|---|---|---|
| #1 | Purchase order received on WhatsApp | Purchase order |
| #2 | Truck arrives | E-way bill and invoice |
| #3 | Gate team makes manual entries | Gate entry records |
| #4 | Quality team checks random potatoes | Quality check |
| #5 | If passed, truck goes to weighing and unloading | Weighing and unloading records |
| #6 | Accounts team enters the documents | Accounts entries |
| #7 | Sent for CEO approval | Complete document set |
“From gate pass to invoice to QC to accounts — documents everywhere!”— Client story
The Auggit Solution
Auggit defined a complete document workflow from PO to approval, added smart tagging for transaction traceability, and enabled online CEO approvals with workflow automation.
| Problem | Auggit Capability | Result |
|---|---|---|
| PO on WhatsApp and too many hands in one process | Complete document workflow defined in Auggit | Every team works within one defined process |
| Documents scattered across five teams | Smart tagging for traceability | Every document linked to its transaction and findable in real time |
| CEO approval delayed by manual compilation | Online approvals with workflow automation | Approvals happen online, without gathering paper |
| Documents missing during audits | Real-time access and audit reporting | Zero document loss |
Results & Long-Term Impact
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